TIP ONE
Don’t wait! Book a room block as soon as you’ve picked a wedding date and venue for a higher chance of availability and lower rates.

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TIP TWO
Choose a wedding date outside of major events and holidays to keep hotel rates lower and to ensure guests are able to attend. Also, shoulder season (between peak and off-season of a destination) gives you the benefit of attractive hotel deals and the town to yourself!

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TIP THREE
To estimate the number of hotel rooms needed, take the total number of out-of-town guests and divide that number by two. If you have a large number of out-of-town guests, choose hotels at different price points and room categories to provide more options.

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TIP FOUR
Convenience is key! If you can’t get a hotel walking distance from the venue, choose hotels close to the wedding and see if the hotel can offer you a complimentary shuttle.

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TIP FIVE
Try reserving a courtesy room block over a guaranteed room block to avoid any financial penalties for unused rooms – generally limited to 10-20 rooms. If you need more than that, then it’s best to select multiple hotels for your guests.

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TIP SIX
Make sure to communicate booking details to your guests early and clearly. Most hotels require a cutoff date meaning that the hold on the rooms is “lifted” and rooms are added back into inventory. Cutoff dates are usually 30 days prior to arrival.

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TIP SEVEN
Ask Jetaport’s Travel Advisors any questions along the way. They are there to make sure all of your needs are met in the group booking process.

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TIP EIGHT
Hotels often offer perks for more rooms booked. These perks can include a room upgrade, a complimentary suite or a special amenity.

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TIP NINE
Be sure to sign your e-contract as soon as you can to lock down those room block rates. Don’t forget to share your hotel room block information with guests!

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TIP TEN
List your hotels with room blocks on your wedding website so your guests can choose the best option for them in terms of budget, location and preference.

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